---
title: How to Manage Rates and Miscellaneous Charges
description: Review charge, rate, fuel pricing, season, and promo code setup
---

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# How to Manage Rates and Miscellaneous Charges

## Review charge, rate, fuel pricing, season, and promo code setup

Use Rate and Pricing to manage billing setup in RentWorks+. This area includes miscellaneous charges and coverages, time and mileage rates, rate rules, fuel pricing, rate seasons, and promo codes.

#### Open Rate and Pricing

1. From the left menu, select **Rate and Pricing**.
   
   ![rates-charges-01](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-01.webp?width=670&height=495&name=rates-charges-01.webp)

#### Manage miscellaneous charges and coverages

1. Select **Miscellaneous Charges & Coverages**. This page lists the charge code, description, type, status, location, product, class, and available actions for each charge. To create a new charge, click **Add Charge**.
   
   **![rates-charges-02](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-02.webp?width=670&height=199&name=rates-charges-02.webp)**
2. In the **Add Miscellaneous Charge** window, complete the required fields marked with an asterisk, including **Code**, **Description**, and **Type**. Then choose how the charge should calculate, enter the amount or pricing details, and select the applicable **Locations**, **Products**, and **Classes** as needed.
   
   Click **Create Charge** when the charge setup is complete.
   
   ![rates-charges-03](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-03.webp?width=670&height=552&name=rates-charges-03.webp)
3. To update an existing charge, find it in the list and click the **edit** icon. This example opens the **Additional Driver (AD)** charge.
   
   ![rates-charges-04](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-04.webp?width=670&height=219&name=rates-charges-04.webp)
4. On the **General** tab, review the main charge setup. This includes whether the charge is active, where it appears, how it calculates, the pricing grid, applicable locations, products, and classes, and the effective date range.
   
   **![rates-charges-05](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-05.webp?width=670&height=552&name=rates-charges-05.webp)**
5. Open the **Taxable** tab to review tax-related settings. Use this tab to apply limits and set applicable tax amounts. If the **Non-Exemptable** option is enabled, the charge will apply even when the customer or company has a tax-exempt status.
   
   ![rates-charges-06](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-06.webp?width=670&height=550&name=rates-charges-06.webp)
6. Open the **Exemptions** tab to review any situations where the charge should not apply. This can include day limits, location exemptions, rental reason exemptions, and tax code exemptions.
   
   ![rates-charges-07](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-07.webp?width=670&height=554&name=rates-charges-07.webp)
7. Open the **History** tab to review previous changes to the charge. When your updates are complete, click **Save Changes**.
   
   ![rates-charges-08](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-08.webp?width=670&height=549&name=rates-charges-08.webp)

#### Manage time and mileage rates

1. Select **Time & Mileage Rates**. Use this page to add a new rate or update an existing rate. To create a rate, click **Add Rate**. To update a rate, click the **edit** icon for the rate you want to change.
   
   ![rates-charges-09](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-09.webp?width=670&height=247&name=rates-charges-09.webp)
2. In the rate window, complete the required fields marked with an asterisk, including **Code**, **Description**, and **Rate Rule**. Review the scope fields, such as **Location**, **Product**, and **Vehicle Class**, so the rate is available in the correct rental situations.
   
   ![rates-charges-10](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-10.webp?width=670&height=374&name=rates-charges-10.webp)
3. On the **Rate Details** tab, review or update the detailed pricing lines for the rate. Use **Add Line** if another time or mileage row is needed, then click **Update Rate** when the pricing setup is complete.
   
   **![rates-charges-11](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-11.webp?width=670&height=374&name=rates-charges-11.webp)**
4. Use the **History** tab to review previous changes to the rate. If you made updates, click **Update Rate** to save them.
   
   ![rates-charges-12](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-12.webp?width=670&height=127&name=rates-charges-12.webp)

#### Manage rate rules

1. Select **Rate Rules**. Rate rules define how rates are calculated and when they can be used. To update an existing rule, find the rule in the list and click the **edit** icon.
   
   ![rates-charges-13](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-13.webp?width=670&height=217&name=rates-charges-13.webp)
2. On the **General** tab, review the main calculation and restriction settings for the rule. This includes the calculation method, mileage calculation method, booking restrictions, departure and return restrictions, and requirement checkboxes such as whether insurance or prepayment is required.
   
   ![rates-charges-14](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-14.webp?width=670&height=566&name=rates-charges-14.webp)
3. Open the **Keep Params** tab to review the timing rules for the rate. This tab includes settings such as minimum and maximum days, time windows, grace minutes, free minutes, valid pickup days, valid return days, and valid drop-off days.
   
   ![rates-charges-15](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-15.webp?width=670&height=563&name=rates-charges-15.webp)
4. Open the **Inc. Charges** tab to review charges included with the rate rule. Use the search field to find charges that should be included, then save your changes when finished.
   
   ![rates-charges-16](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-16.webp?width=670&height=404&name=rates-charges-16.webp)
5. Open the **History** tab to review previous changes to the rate rule. When your updates are complete, click **Save Changes**.
   
   ![rates-charges-17](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-17.webp?width=670&height=224&name=rates-charges-17.webp)

#### Manage location fuel pricing

1. Select **Location Fuel Pricing**. This page manages local fuel prices and fuel adjustment settings by location and fuel type. You can edit an existing pricing rule or click **Add Pricing Rule** to create a new one.
   
   ![rates-charges-18](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-18.webp?width=670&height=158&name=rates-charges-18.webp)
2. To update an existing fuel pricing rule, click the **edit** icon. Review the **Location**, **Fuel Type**, **Local Price**, refueling markup, prepaid fuel discount, and change history, then click **Update**.
   
   ![rates-charges-19](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-19.webp?width=623&height=769&name=rates-charges-19.webp)
3. To create a new fuel pricing rule, click **Add Pricing Rule**. The rule can be added for a specific location and fuel type.
   
   ![rates-charges-20](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-20.webp?width=670&height=205&name=rates-charges-20.webp)
4. In the **Add Pricing Rule** window, select the **Location** and **Fuel Type**, then enter the **Local Price (per unit)**. If needed, configure the **Refueling (Markup)** and **Prepaid Fuel (Discount)** settings. Click **Create** when the rule is complete.
   
   ![rates-charges-21](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-21.webp?width=618&height=633&name=rates-charges-21.webp)

#### Manage rate seasons

1. Select **Rate Seasons**. Use rate seasons to define date-based pricing periods, such as regular rates, summer rates, winter rates, holidays, or other seasonal pricing windows.
   
   ![rates-charges-22](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-22.webp?width=670&height=162&name=rates-charges-22.webp)
2. Click **Add Season** to create a new season. Enter the required **Code** and **Description**, add the date range, and choose whether the date range repeats each year. Click **Create Season** when finished.
   
   ![rates-charges-23](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-23.webp?width=670&height=460&name=rates-charges-23.webp)

#### Manage promo codes

1. Select **Promo Codes**. Use promo codes to manage discounts or promotional pricing that can be applied to eligible rentals.
   
   ![rates-charges-24](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-24.webp?width=670&height=177&name=rates-charges-24.webp)
2. To update an existing promo code, find it in the list and click the **edit** icon. Review the targeting and scope settings, product and vehicle class settings, discount configuration, percentage or amount, and any minimum or maximum limits. When your updates are complete, click **Save Changes**.
   
   ![rates-charges-25](https://help.rentworksplus.com/hs-fs/hubfs/KB%20Images/Manage%20Rates%20and%20Misc%20Charges/rates-charges-25.webp?width=670&height=562&name=rates-charges-25.webp)

 

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